How To Successfully Allocate Work To Your Team

Managers need to have a three-dimensional view of the tasks and the people, resources and budget at their disposal so that they can allocate work in the most effective way to achieve the best results. When allocating work to others, managers need to look at:

  • the tasks – e.g. defining and agreeing the objectives; the human and physical resources needed; deadlines; technical details and specifications
  • the individual – e.g. each team member’s skills, knowledge and experience; their suitability and availability for the task; their career development needs
  • the team – e.g. sharing the work effectively and fairly; giving the right team members the right tasks and responsibilities

They need to allocate work on a fair basis and consider, for example:

  • apportionment of the tasks – how the tasks are shared between different team members
  • the volume of work – the amount that each individual needs to do
  • the difficulty of each task – some tasks will be simple and straightforward and others will be more complex and demanding
  • matching the task to the individual’s skills and capabilities – as far as possible
  • setting stretching tasks when appropriate – when team members want to be challenged and develop their career and skills
  • involving all team members – so that options and opportunities can be discussed and agreed to suit everyone, as far as possible
  • rotating the tasks – especially if tasks are repetitive, boring, tiring, demanding or very popular, so that everyone shares the good and the bad aspects of the job
  • ensuring equality and avoiding favouritism – treating everyone fairly and working with their individual strengths and weaknesses
  • having clear methods of communication – so that everyone can see and understand the decision-making process
  • being open – to encourage commitment to the shared purpose, and to welcome feedback, suggestions and ideas from team members

Always make sure that your lines of communication are very effective and efficient so that the team members fully understand what work has actually been given to them – otherwise all of your hard work in planning and preparation has been for nothing!’

Good Luck!

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