Skills Spot – Setting Meeting Ground Rules
- Everyone arrives on time.
- Everyone prepares for each and every session.
- We test assumptions and inferences regarding what individuals explain/share
- Individuals share what they know or think they know – no holding back information for purpose of being “one-up” on others.
- We practice courteous communication behaviours.
- We show respect for each other.
- No negative comments regarding other thoughts/opinions, especially with regard to expressed values.
- We share all relevant information that makes the group a better group.
- We value differences
- Argue for a point based on it being for the overall good of the group; not for self-serving interests.
- Be specific – use examples.
- Give references/resources when giving explanations of content.
- Disagree openly with any group member, but in an agreeable manner.
- Give reasons for disagreement, questions, and statements (e.g. I am questioning whether or not that explanation is correct because it just doesn’t make logical sense to me.)
- Make statements, then invite questions and answers (e.g. I believe that in the situation we find ourselves in the most important thing we can do is …., Do others feel differently?
- Be willing to accept the possibility that the information you are giving could be inaccurate and/or incomplete.
- Keep the discussion focused.
- Do not take cheap shots or otherwise distract the group.
- All members participate.
- Make decisions by consensus.
- Avoid group think.
- Do self and group critiques.
Constantly refining and developing these points will sharpen your skills in running effective, efficient and above all else, productive Meetings.
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