How Should An Organisation Be Structured?

  • To deliver effective and efficient performance of the organisation.
  • To monitor the activities of the organisation in a user-friendly manner.
  • To provide accountability of staff in meeting their objectives.
  • To co-ordinate and deliver effective performance.
  • Be Flexible enough to allow key targets to be met.

Is the structure good? Some painful but necessary questions.

  • Does the structure exist without the personalities we employ currently?
  • How does the “informal” organisation colour how performance is delivered?
  • People modify the organisation by working inside it – how “people-proof” is the structure?

Organisational levels and their importance.

  • Organisations have three layers.
  • Technical Layer– specific operational work and goals achieved.
  • Managerial Layer – co-ordination and integration of the work at the Technical level.
  • Community Layer – broad objectives and the interaction with the wider community (public, MOJ, central government).
  • Are there sufficient resources at all three Levels to meet your Objectives?
  • Are some Layers too heavily resourced? Do you need to re-allocate resources?

Key Organisational Principles.

  • Group activities by SPECIALISATION.
  • Does the structure deliver the core business?
  • Is every member of each Department as far as possible just doing one key task?
  • Does the structure deliver unity of effort everywhere?
  • Are there clear lines of authority for every Department?
  • Clear and freely available role descriptions available for all areas to see?
  • Does responsibility and authority correspond in all posts?
  • Span of control – no more than 6 posts.
  • Is the structure balanced?