How To Be Super Organised

So how do the most effective and efficient people do it? By using the following principles;

You can’t add hours to the day

Start by recognising that there are only 24 hours in the day and no one can work all of them. If you’re constantly working long hours, then you’re more likely to make you burn out than achieve brilliant results. If you can manage your time effectively then there is no need to burn the candle at both ends.

Use To-Do lists

Take time, either at the beginning of the day or just before you go home, to list what you need to do. Try to put items in order of importance. You will always stay on top of your workload if you can reference a list – it is a great feeling when you cross items off the list as completed!

Set your goals

You can’t decide how to spend your time unless you know what’s important. So work out what will help you succeed. What do you need to do to raise your profile? What exactly do you need to do to get to where you want to be?

Prioritise

Once you know where you’re going, you can prioritise. Put more time into the things that will give you the most benefit.  According to Pareto’s Principle, only 20% of your daily tasks really matter; that 20% will produce 80% of your results. So identify these tasks and focus most of your time and energy on achieving them.

Beware of false deadlines

It’s not often you’re told to complete a task “in your own time” at work. It’s more likely to be “ASAP” or even “right now”. But in reality this is often just a workplace knee-jerk reaction and it won’t be as urgent as it seems. Next time, find out the real story and push back with a time frame that suits all parties.

Multi-tasking won’t save time

If you’re faced with a long to-do list, do not, under any circumstances, pick up a job, do a bit of it, and then put it back on the pile. Starting lots of jobs at the same time isn’t the most efficient way of dealing with them.

Touch things once

Being organised is all about making decisions, so deal with tasks as they arrive. If a piece of paper crosses your desk, don’t pick it up, wonder what to do with it and put it down again. Decide what to do with it, then: do it, schedule time to do it, file it or bin it.

Delegate where possible

If you have staff you MUST delegate some of your responsibilities to them. Good delegation saves you time and will motivate and develop other team members. Even if you’re not a manager, there are always opportunities to share work among colleagues who are less busy or who have specific, relevant skills.

Sort the email problem out NOW!

Get into the habit of keeping your emails organised. Deal with anything urgent immediately and create folders for important emails you’ll need to come back to. Your email provider will probably allow you to tag messages with colour-coded flags so you won’t forget to follow them up.

Finally, delete anything you don’t need to keep your inbox clear.

Be Self-aware

Are you most alert in the morning or the afternoon?  Decide when you do your best work and then plan your day around this. Generally it’s a good idea to do smaller and easier tasks when your energy is low (like after lunch), and tackle more challenging tasks when your energy is higher.

The more organised you are the more content, effective and efficient you will be!

Good Luck!

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